How the money is spent at the NCHSAA:
Breaking down the NCHSAA's $40 million in assets
Updated July 25, 2021 5:41 p.m. EDT
https://www.highschoolot.com/breaking-down-the-nchsaa-s-40-million-in-assets/19788460/By Nick Stevens, HighSchoolOT managing editor
CHAPEL HILL, N.C. — In legislative hearings over the last several months, lawmakers have spent a lot of time digging into the net worth of the N.C. High School Athletic Association.
There have been many references to the NCHSAA's net worth of $40 million. It is true, the NCHSAA has a total net worth of $40,371,590, as of the end of the fiscal year ending June 30, 2020, according to financial documentation the NCHSAA shared with member schools on Friday.
HighSchoolOT obtained a copy of the financial disclosures and compared them to publicly available documents published by the Joint Legislative Commission on Governmental Operations, the committee that opened an investigation into the NCHSAA earlier this year.
The NCHSAA shared several pages of information with its members on Friday, including a look at its five-year average of revenue and expenses.
According to the data from the association, 46% of the NCHSAA's revenue comes from program services, such as ticket sales at playoffs and state championships, officials registrations, membership dues, and other items. 37% of the revenue came from contributions and grants, 3.34% of which is made up of a grant from the Department of Health & Human Services. The other 17% of the NCHSAA's revenue is from investment income.
The majority of the NCHSAA's expenses go towards program services, what it takes to run the organization — 79%. Management and general administration accounts for 16% of the NCHSAA's expenses, while 5% goes towards fundraising.
The association's assets are managed by the NCHSAA board of directors, a group of representatives from member schools elected to their positions. The board is made up of superintendents, principals, athletic directors, and coaches from each region of the state.
The three different types of assets held by the NCHSAA
According to the association, its assets can be separated into three categories: undesignated funds, board designated funds, and restricted funds.
As of June 2020, 38.9% of the NCHSAA's assets were held in restricted funds, 34.5% were in undesignated funds, and 26.6% were in board designated funds, according to HighSchoolOT calculations.
NCHSAA Total Net Assets in June 2020
The N.C. High School Athletic Association has total net assets valued at $40,371,590 as of June 2020. Assets are separated into three types of funds -- restricted, board designated, and undesignated.
Restricted Funds 15,708,286
Board Designated Funds 10,732,084
Undesignated Funds 13,931,220
Undesignated funds
Based on the documentation from the NCHSAA, undesignated funds are not restricted for certain purposes. These funds come from the sports programs and donations that are not designated for something specific like a scholarship or award. Undesignated funds include the operating budget, operating reserve, program reserve, and property.
At the end of the 2020 fiscal year, undesignated funds totaled $13,931,220.
The annual operating budget, money used to run the NCHSAA program, has averaged $5,364,118.40 over the last five years, the association said. That revenue comes from fundraising, program revenue, and ticket shares from the state playoffs.
Operating reserve money is money saved in case of an emergency or economic crisis — like the pandemic.
In 1986, the board of directors unanimously passed a motion that directed the NCHSAA to include "one year's operating expenses in reserve and work toward a goal of two years in reserve so that the association could continue to operate despite a catastrophe which eliminates income such as war, teacher strikes, etc." Based on that direction, the NCHSAA says the minimum amount in reserves should be between $4-$5 million, while the maximum would be between $8-$10 million.
At the end of the 2020 fiscal year, the operating budget and operating reserve together totaled $8,960,900.03.
Program reserves are funds that allow the NCHSAA board of directors the ability to authorize investment in opportunities or programs that may not drive revenue over time. It can also include professional development, research and development, and infrastructure, the association says. The board of directors determines how much money should be in the program reserve at any given time. The fund included $6,548,739 in June 2020.
Property includes the NCHSAA office building, equipment, vehicles, and other items. Total property was valued at $1,321,824.
Board designated funds
Money that goes into specific funds or are set aside for specific uses by the board of directors are classified as board designated assets by the NCHSAA.
The total value of the board designated funds was $10,732,084, as of June 30, 2020.
Revenue for board designated funds comes from the previous year's $1 ticket surcharge from playoff events, fines, money collected from key person insurance policies, appreciation and loss, interest earnings, and 25% of gross revenue from optional endowment games — a practice that has been suspended indefinitely by the board of directors.
Restricted funds
Revenue from donors can have stipulations attached with specific instructions for how the funds are to be used or when. These are called restricted funds because the NCHSAA and its board of directors do not have authority to spend the money in ways that are not in line with the donor's wishes.
In restricted funds, the principal amount given and any future contributions to the same fund cannot be spent. Only interest earned from the investments can be used.
As of June 2020, the NCHSAA had $15,708,286 in restricted funds.
What about the endowment fund?
Over the years, there has been a lot of talk about the NCHSAA's general endowment fund. It has also received a lot of attention during the legislative investigation and in the committee hearings surrounding House Bill 91, which would dissolve the NCHSAA.
As of June 2020, the total value of the general endowment fund was $23,048,553, which is included in the NCHSAA's net worth. Of that, $14,967,246 were perpetuity restricted funds, which means it can never be spent. Perpetuity restricted funds remain in place provide interest revenue at all times, allowing the board of directors to use the funds for programs and other priorities.
According to NCHSAA financial data, $8,081,307 of the general endowment fund is considered board designated money. That means the board of directors can tell the NCHSAA how to spend or distribute that money. For example, during the coronavirus pandemic, the board distributed $4,000,144.38 from that fund to help schools cope with the loss of revenue during the pandemic. A new audit is not yet available for the fiscal year ending in June 2021, so we don't know how big of a dent that $4 million expense put in the board designated funds.
Since the 1990s, the NCHSAA has distributed $10,730,030.62 from its endowment fund.
The NCHSAA also has a Hall of Fame Endowment, which was started with a $100,000 gift from GlaxoSmithKline in the 1990s. The endowment underwrites the NCHSAA Hall of Fame, which inducts individuals each year. The Hall of Fame Endowment is valued at $200,129, but only $49,355 is board designated and does not have any restrictions.
There are also a number of endowed scholarships and awards at the NCHSAA. These funds were donated by individuals who specify how the funds are to be used. The principal cannot be spent, only the interest earned. The amount of money given away in a scholarship or award is determined by the donor and the amount of interest earnings.
Endowed scholarships and awards include the Charlie Adams Endowed Scholarship, the Clary Medal Awards, the Gainey Student Scholarships, the Tony Cullen Memorial Fund, the Alford Family Golf Scholarship, the NCHSAA Lacrosse Scholarship, the Toby Webb Outstanding Coach Award, the Willie Bradshaw Endowed Scholarships, the Jerry McGee Endowed Scholarship, and the Dave Harris Outstanding Athletic Director Award.
The NCHSAA has additional endowed funds dedicated to specific causes as well. There is a health & safety fund, a coaches education fund, and an athletic administrators' education fund. The NCHSAA says these funds are two years old and funds have not been drawn from the earnings yet.
The health and safety fund allows the NCHSAA to fund future programs that would help fulfill health and safety initiatives. For example, previously the NCHSAA used money to ensure every school had at least one automated external defibrillator.
According to the data released by the NCHSAA, the health and safety fund is valued at $661,463, and $660,328 of that is available for the board to designate a use for.
The coaches education fund allows the NCHSAA to help offset costs to coaches who complete coaching education certifications through the National Federation of State High School Associations. The total value of the fund was $589,151 in June 2020, and $588,793 is available for the board of directors to spend.
Finally, the athletic administrators' education fund helps offset the cost for athletic administrators to obtain professional certifications. The fund includes a total of $1,100,851, and $1,100,546 is board designated.